Associate Director, Space Rental

Company: University of the Pacific
Location: Stockton
Posted on: January 26, 2023

Job Description:

Work is performed during standard business hours. Additional hours will include weekends and evenings as needed. Position End Date Open Date 11/08/2022 Close Date Open Until Filled Yes Special Instructions to Applicants This position will remain open until it is filled. Position Summary Information Primary Purpose The University of the Pacific seeks an energetic, full-time Space Rental Coordinator to re-design, market and coordinate the university venue rental program. The Space Rental Coordinator will report within the Business & Operations Division of the University and is responsible for designing, planning, coordinating, and overseeing the execution of all venue rentals at the university's three campuses. Responsibilities include promotion, booking and contract administration of rentals, management of rental staff, vendor coordination, rental budget management and onsite coordination of rentals as needed. Essential Functions

• Develop competitive venue rental packages which are marketed and promoted to maximize net rental revenue.
• Responsible for achieving revenue and expense targets and allocating space rental net revenue across the university as directed.
• Responding to rental inquiries in a timely, effective, and proactive manner.
• Scheduling and providing venue tours at all campuses.
• Following up with interested renters to book rentals.
• Renter and vendor contract and document administration.
• Providing one-on-one coordination meetings with renters prior to their rental (varies according to rental package).
• Working with the Facility and Grounds Managers to ensure facilities and grounds are in good condition and stocked with necessary supplies.
• Coordinate with key university stakeholders as needed.
• Scheduling and managing rental staff as needed.
• Coordinating all required weekend logistics (including setup, cleanup, security, etc.) and staffing, and communicating with all weekend staff during weekend rentals.
• Maintaining relationships with vendors and clients and coordinating as needed
• Coordinate to develop and manage an on-call system for staff.
• Working with rental staff to ensure all contractual agreements are met by both parties and that policies and procedures are followed.
• Perform other related duties as assigned. University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff. Minimum Qualifications
  • Associate Degree
  • Two (2) years of professional venue rental and coordination experience including vendor contract administration.
  • One (1) year of experience supervising and managing rental staff. Preferred Qualifications
    • Certified Event Rental Professional ( CERP ) certification from the American Rental Association ( ARA ) or equivalent
    • Bachelor's Degree, preferably in a hospitality related discipline.
    • Sales-oriented with strong abilities to maximize net revenue.
    • Detail-oriented, proactive and can represent the University of the Pacific in a friendly and enthusiastic manner.
    • Ability to develop competitive rental venue packages.
    • Ability to market and promote rental venues online and through other media.
    • Ability to develop and maintain strong client relationships.
    • Excellent communication and customer service skills.
    • Ability to accurately multitask under pressure with attention to detail.
    • Ability to independently problem solve.
    • Experience and sensitivity in working with people of diverse backgrounds and cultures.
    • Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
    • Ability to engage and integrate culturally responsive practices and knowledge in their work. Physical Requirements The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
      
      Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Frequent standing, walking, climbing stairs, bending, stooping, and reaching. Occasional lifting to 40 pounds.
      
      Work is performed during standard business hours. Additional hours will include weekends and evenings as needed.
      
      Valid driver's license required. Incumbent must also be able to meet the University's fleet rules and be eligible to drive for University business. The University and its insurance carrier reserves the right to exclude applicants based on their driving record. Hiring Range Commensurate with experience, exempt All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening. AA/EEO Policy Statement University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.Posting Specific Questions Required fields are indicated with an asterisk (*).
      • * Do you have an Associates Degree or a higher degree?
        • Yes
        • No
        • * Do you have at least two (2) years of professional venue rental and coordination experience including vendor contract administration?
          • Yes
          • No
          • * Do you have at least one (1) year of experience supervising and managing rental staff?
            • Yes
            • No
            • * Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly:Are you currently excluded from participation in federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
              • Yes
              • No
              • * Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly:Have you received notice that you are under review for possible exclusion from any federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
                • Yes
                • No
                • * How did you first learn about this employment opportunity?
                  • University of the Pacific Website
                  • Asianlife.com
                  • Blackperspective.com
                  • CentralValleyJobs.com
                  • Craigslist
                  • Dice.com
                  • Higheredjobs.com
                  • Hispanic-Jobs.com
                  • Indeed.com
                  • Insidehighered.com
                  • LinkedIn
                  • Lgbtconnect.com
                  • Metrochamber.org
                  • Monster.com
                  • Thelaa.org
                  • SimplyHired.com
                  • Workplacediversity.com
                  • Association of American Colleges and Universities (AAC&U)
                  • Chronicle of HIgher Education
                  • Diverse Issues in Higher Education
                  • EDUCAUSE
                  • Higher Education Recruitment Consortium (HERC)
                  • Higher Education Recruitment Consortium - Northern California (NorCal HERC)
                  • Modesto Bee
                  • Pacific Employee
                  • Personal Referral
                  • Professional or Association Listserv
                  • Publication or website from a professional organization
                  • Sacramento Bee
                  • San Francisco Chronicle
                  • Stockton Record
                  • Agency Referral
                  • Other Online Job Board

Keywords: University of the Pacific, Stockton , Associate Director, Space Rental, Executive , Stockton, California