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Operations Assistant

Company: UNFI
Location: Stockton
Posted on: April 3, 2024

Job Description:

PURPOSE:Responsible for day-to-day activities and performs a variety of administrative functions including, preparing and distributing reports, timely payroll support, and monitoring shipping supply inventory, in a courteous, professional, and confidential manner for the General Manager and management staff.JOB RESPONSIBILITIES:Gathers, organizes, and distributes daily, weekly, monthly information and reports to appropriate individuals anddepartments in a timely and accurate manner.Provides answers to questions from associates and keeps operations up to date with policies and procedures, HR and Payroll.Resolves requests, complaints, and problems or refers appropriately.Collects information and reports individual productivity for personnel in receiving, shipping, replenishment; as well asindividual quality information for mis-picks, mis-slots, and receiving errors uses APT as necessary.Prepares daily detail reports for managers, including, vacation, Daily Attendance Call in sheets, employee write-ups,terminations, and daily attendance.Logs any disciplines signed off by employees and returned; turns into HRMonitors shipping supply inventory & ensures levels are maintained (partnering with Inventory Control & vendors), andorders office supplies and printer cartridges as needed.Provides payroll support including, the preparation of associate reviews, attendance reports for review period, andscheduling changes in Kronos.Completes payroll for operations on a weekly basis including entering temporary differentials, and ensuring proper hours arepaid.Calculates and runs Selector bonus weekly.Continually evaluates current processes and makes adjustments as prudent to save time, and money.Codes and processes invoices and billing as needed. Manages vendor logs and accrual spreadsheets.Books travel for warehouse associates and managers as needed using Concur travel system.Administers General Manager corporate credit card.Performs other administrative functions as assigned (i.e. typing, filing, and faxing and daily FedEx boxProduces daily metric reports including: Department hours, Shipped and Received cases, Replenishments. LPN s and out ofstocks/shorts.Prepares weekly overtime report and Pacific Region metrics.Handles co-op cash proceedings money orders and distribution to Accounts Payable.Administers SharePoint site for the facility.Prepares communications for the site including PowerPoint presentations, postings, bulletin boards, etc.Attends manager weekly staff meeting and produces meeting minutes.Coordinates and plans events as necessary (e.g. associate lunches, picnic, holiday party).Performs other relevant job duties as requiredJOB REQUIREMENTS:Education/ Certifications: (Required/Preferred-list requirement is required or preferred)Associate degree preferred and/or related experienceExperience:Four or more years of progressive related experienceKnowledge:Proficient in all Microsoft office applications, strong working knowledge of MS Excel is requiredBasic knowledge of Company operationsUnderstanding of document formats, spreadsheets, and business communicationsSkills/ Abilities:Strong interpersonal, verbal, and written communication skillsWell organized and able to handle several projects at the same time while adhering to strict deadlinesProblem solving abilitiesGood data entry skillsAble to work independently, with minimal supervisionAbility to multi-task and work in a fast-paced environmentPHYSICAL ENVIRONMENT/ DEMANDS:Most work is performed in a temperature-controlled office environmentIncumbent may sit for long periods of time at desk or computer terminalWhile performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel;reach with hands and arms; and talk or hear.Incumbent may use calculators, keyboards, telephone, and other office equipment as part of the normal workdayStooping, bending, twisting, and reaching may be required in the completion of job dutiesThe above statements are intended to describe the general nature of the work performed by the employees assigned to this job.All employees must comply with Company policy and applicable laws. The responsibilities, duties and skills required of personnelso classified may vary within each department and/or location.

Keywords: UNFI, Stockton , Operations Assistant, Other , Stockton, California

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